Enhanced GL Year-End Closing
Year-End Closing on the General Ledger is the only routine which must be performed at a year end. This process performs several actions, such as resetting the year-to-date figures, rolling the balances of balance sheet accounts forward to the new year, as well as closing off the profit and loss accounts to the retained earnings account.
Dynamics GP 2013 has seen an enhancement to the Year-End Closing window, which allows inactive accounts to be maintained on the system rather than automatically deleted.
The final and much appreciated addition of a progress bar that shows how far the Year-End Closing has progressed, serves to reassure the user that the process has not hung or crashed; this has been a regular concern due to the critical nature of the process.
How to do it...
To use the enhanced Year-End Closing routine, perform the following steps:
- Open Financial from the navigation pane on the left. In the central area page, under Routines, select Year End Closing.
- To keep inactive accounts on the system, mark the Maintain Inactive Accounts checkbox.
- Either all inactive accounts can be retained by selecting the All Inactive Accounts radio button, or only those with budget amounts for the next financial year can be retained by selecting With Budget Amounts.
- After clicking on Close Year, a green progress bar will be displayed along with the text that shows the steps, which progress from step 1 to 7.
How it works...
Leaving Maintain Inactive Accounts unchecked will have the Year-End Closing routines work as they always have and remove all inactive accounts from the system. Once the checkbox is checked, the selected inactive accounts will be retained on the system rather than being deleted.
There's more...
In Dynamics GP 2010 and earlier versions, the balance of a unit account used to continue to increase through the year end. A further enhancement to the Year-End Closing routine in Dynamics GP 2013, is the ability to have the unit account's balance cleared.
This is done by marking the Clear Balance During Year-End Close checkbox in the Unit Account Maintenance window.
To check this checkbox, open Financial from the navigation pane on the left and in the central area page, under Cards, select Unit Accounts and check the Clear Balance During Year End Close checkbox.
